Compliance
Trial Aid’s Compliance services ensure your research site
operates with regulatory integrity, inspection readiness,
and consistent data quality at all times. We embed structure
into daily operations so compliance is no longer stressful,
reactive, or dependent on last-minute effort.
The Problem This Solves
Many sites are technically compliant but not confidently audit-ready.
Common challenges include:
Regulatory binders that are complete, but inconsistent
01
Delegation logs and training records that are difficult to trace
02
Rushed submissions to meet sponsor timelines
03
Recurring monitoring queries and follow-ups
04
High stress before sponsor audits or FDA inspections
05
Our Approach
Trial Aid treats compliance as an operational discipline, not a checklist.
We design regulatory and quality systems that are structured, traceable, and defensible so your site is prepared at all times, not just before audits. Our approach embeds compliance into daily workflows, documentation practices, and team accountability.
We work alongside your staff to strengthen systems without disrupting active studies.
Trial Aid is not an SMO.
We reinforce your operation without taking control of it.
What We Actually Do
Structured compliance systems designed for continuous audit readiness not last minute fixes.
01
Regulatory Affairs Support
We provide comprehensive regulatory leadership across the full study lifecycle from start-up through closeout. Submissions, amendments, approvals, and ongoing maintenance are structured to reduce delays, rework, and regulatory risk while remaining fully aligned with GCP standards and sponsor expectations.
02
Audit Preparation Sponsor & FDA
We prepare sites for sponsor audits, CRO assessments, and FDA inspections through proactive, structured preparation. Documentation, SOP adherence, data traceability, and staff readiness are aligned well in advance eliminating last-minute scrambling and reducing exposure.
Leadership and staff are coached to respond clearly, confidently, and professionally during audits.
03
Internal Audits & CAPA Development
We conduct structured internal audits to identify gaps before sponsors or regulators do. Findings are categorized by risk, impact, and urgency, with clear corrective and preventive action (CAPA) plans designed to strengthen long-term compliance not just fix symptoms.
This creates control, clarity, and defensible systems.
04
Data Entry & Quality Control (QC)
We strengthen source documentation, eCRF completion, and internal QC frameworks to ensure data accuracy, consistency, and inspection readiness. By implementing realistic quality checkpoints and documentation standards, we reduce queries, deviations, and downstream corrections resulting in cleaner data and stronger sponsor confidence.
How We Work With You
Our engagement models are designed to meet your site exactly where it is. We provide the right level of leadership, structure, and execution support without disruption, dependency, or loss of control.
01
Embedded Compliance Support
We work alongside your regulatory and operations team, providing ongoing oversight, guidance, and system reinforcement to maintain continuous audit readiness.
02
Project-Based Compliance Optimization
We deliver focused engagements such as internal audits, audit preparation, QC system design, or regulatory workflow restructuring each with clear scope and outcomes.
03
Hybrid Support
Model
We combine embedded oversight with targeted projects, ensuring day-to-day compliance stability while addressing high-risk or high-impact needs as they arise.
01
Before Trial Aid
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Inconsistent binder maintenance
-
Reactive audit preparation
-
Repeated monitoring queries
-
Staff anxiety before inspections
-
Compliance dependent on individual effort
02
What Changed
-
Structured internal audits and gap analysis
-
Clear regulatory workflows across studies
-
Embedded QC systems
-
Staff coaching for sponsor and FDA interactions
-
Compliance integrated into daily operations
03
The Result
-
Fewer audit findings
-
Faster, cleaner monitoring visits
-
Reduced internal stress
-
Confident, prepared staff
-
Leadership assurance that the site is inspection-ready
Are You Ready to Transform Your
Research Site?
Contact us and request a free consultation today!
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