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Compliance

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Compliance

Trial Aid’s Compliance services ensure your research site

operates with regulatory integrity, inspection readiness,

and consistent data quality at all times. We embed structure

 into daily operations so compliance is no longer stressful,

reactive, or dependent on last-minute effort.

The Problem This Solves

Many sites are technically compliant but not confidently audit-ready.

Common challenges include:

Regulatory binders that are complete, but inconsistent

01

Delegation logs and training records that are difficult to trace

02

Rushed submissions to meet sponsor timelines

03

Recurring monitoring queries and follow-ups

04

High stress before sponsor audits or FDA inspections

05

Our Approach

Trial Aid treats compliance as an operational discipline, not a checklist.

We design regulatory and quality systems that are structured, traceable, and defensible so your site is prepared at all times, not just before audits. Our approach embeds compliance into daily workflows, documentation practices, and team accountability.

We work alongside your staff to strengthen systems without disrupting active studies.

Trial Aid is not an SMO.
We reinforce your operation without taking control of it.

What We Actually Do

Structured compliance systems designed for continuous audit readiness not last minute fixes.

01

Regulatory Affairs Support

We provide comprehensive regulatory leadership across the full study lifecycle from start-up through closeout. Submissions, amendments, approvals, and ongoing maintenance are structured to reduce delays, rework, and regulatory risk while remaining fully aligned with GCP standards and sponsor expectations.

02

Audit Preparation   Sponsor & FDA

We prepare sites for sponsor audits, CRO assessments, and FDA inspections through proactive, structured preparation. Documentation, SOP adherence, data traceability, and staff readiness are aligned well in advance eliminating last-minute scrambling and reducing exposure.

Leadership and staff are coached to respond clearly, confidently, and professionally during audits.

03

Internal Audits & CAPA Development

We conduct structured internal audits to identify gaps before sponsors or regulators do. Findings are categorized by risk, impact, and urgency, with clear corrective and preventive action (CAPA) plans designed to strengthen long-term compliance not just fix symptoms.

This creates control, clarity, and defensible systems.

04

Data Entry & Quality Control (QC)

We strengthen source documentation, eCRF completion, and internal QC frameworks to ensure data accuracy, consistency, and inspection readiness. By implementing realistic quality checkpoints and documentation standards, we reduce queries, deviations, and downstream corrections resulting in cleaner data and stronger sponsor confidence.

The Impact

Structured compliance changes how your site operates and how it’s perceived.

01

Lower operational stress

02

Continuous audit readiness

03

Reduced monitoring queries

04

Improved documentation traceability

05

Stronger sponsor and CRO confidence

06

Fewer audit findings and follow up actions

How We Work With You

Our engagement models are designed to meet your site exactly where it is. We provide the right level of leadership, structure, and execution support without disruption, dependency, or loss of control.

01

Embedded Compliance Support

We work alongside your regulatory and operations team, providing ongoing oversight, guidance, and system reinforcement to maintain continuous audit readiness.

02

Project-Based Compliance Optimization

We deliver focused engagements such as internal audits, audit preparation, QC system design, or regulatory workflow restructuring each with clear scope and outcomes.

03

Hybrid Support
Model

We combine embedded oversight with targeted projects, ensuring day-to-day compliance stability while addressing high-risk or high-impact needs as they arise.

Case  Study

01

Before Trial Aid

  • Inconsistent binder maintenance

  • Reactive audit preparation

  • Repeated monitoring queries

  • Staff anxiety before inspections

  • Compliance dependent on individual effort

02

What Changed

  • Structured internal audits and gap analysis

  • Clear regulatory workflows across studies

  • Embedded QC systems

  • Staff coaching for sponsor and FDA interactions

  • Compliance integrated into daily operations

03

The Result

  • Fewer audit findings

  • Faster, cleaner monitoring visits

  • Reduced internal stress

  • Confident, prepared staff

  • Leadership assurance that the site is inspection-ready

Multi-study operations with lean regulatory teams

Organizations seeking continuous audit readiness

Sites facing increased sponsor or FDA scrutiny

Owners who want compliance without chaos

Independent research sites

Are You Ready to Transform Your
Research Site?

Contact us and request a free consultation today!

Independent

research

sites

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